Event software for venues with rooms

Your PMS runs the rooms.
Nothing runs the events.

The layer that was missing. Every event in one place your whole team can see — and booking one holds the rooms in your PMS.

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Two-way Cloudbeds sync Web + iPhone Live at Bliss Terra Janna, Marrakech
An event set up in the gardens of a Marrakech property, the Atlas mountains behind Running events todayBliss Terra Janna · Marrakech
Wedding · Ines & Karim18–21 May · 46 guests · 22 rooms
Synced
Overview Stay Guests Program Tasks
May
1819202122
Villa A6 rooms Event hold
Suite 4Junior suite Held
Room 12Deluxe Held
Garden 7Double Free
22 rooms held in Cloudbeds Quote sent
Two-wayCloudbeds sync
Running today
Bliss Terra JannaMarrakech · 50 rooms and villas
Connected to
CloudbedsTwo-way, live, in production
Where it runs
Web + iPhoneSame data, same second
Built by
FlairrAlso behind Assif Cashless
What this replaces

Today an event lives in a spreadsheet, a WhatsApp group and somebody’s memory.

Your property management system handles the rooms. Everything else about the event is on its own.

Today With Assif Events
Availability

“Is the 14th free?” — asked in a WhatsApp group, answered from memory.

One list everyone can see: confirmed, pending, and what is coming.

Holding the rooms

Rooms counted by hand in the PMS, then held one at a time.

Book once and the rooms are held in your PMS, released if it moves.

The team

The kitchen hears about 46 covers when somebody remembers to say it.

Each department gets its own tasks, on its own phone.

The money

The quote is rebuilt from scratch, out of last year's file.

The quote becomes the invoice, off the same event.

The year, at a glance

Before you say yes, see what the year already looks like.

Every night shaded by how full you already are. You are not reading a booking sheet — you are seeing which weeks you can still sell.

  • Four or fewer rooms booked is the magic numberMove or comp a handful of guests and the whole property is the venue.
  • The count is real, not a planReal Cloudbeds bookings plus what your own events hold, refreshed as they land.
  • Click any month to drop into itEvery day shows who is coming, which night it is, and how many rooms are gone.
2027
Open Light Filling Busy Full
Apr2
MTWTFSS
123456789101112131415161718192021222324252627282930
May7
MTWTFSS
12345678910111213141516171819202122232425262728293031
Jun6
MTWTFSS
123456789101112131415161718192021222324252627282930
Jul3
MTWTFSS
12345678910111213141516171819202122232425262728293031
14 3/50
17 Ines & Karim · Night 2/3 46/50
28 Atlas Retreat · Night 1/5 21/50
The part nobody else does

Your event software and your PMS, finally the same conversation.

Cloudbeds stays the source of truth for rooms. What changes is that booking here does something there.

Assif EventsWhere the event is planned
  • Pick rooms with live availability and the published rate
  • Assign named guests and roommates to rooms
  • Move the dates and the holds move too
  • Cancel and the rooms are released
Cloudbeds CloudbedsWhere the rooms live
  • Blocks and reservations created under the event name
  • Front-desk changes show up here in seconds
  • Direct bookings appear on the event
  • The guest folio stays in Cloudbeds, never copied

Availability is checked at the moment you save, against Cloudbeds itself. If they are not genuinely free the booking is refused, and tells you which ones.

Staff serving guests at an outdoor bar during an event at a Marrakech property

Everyone in this picture is working from the same event.

Booking the rooms

From “we’ll take it” to named guests in named rooms.

Usually three tools and two people. Here it is one screen — whether the event takes the whole property or six rooms and the rooftop.

01

Pick the rooms inside the event

Room types, what is genuinely free, and the rate your PMS publishes. Villas come through as the bundles they are.

Rooms · 18–21 May
Deluxe12 free · 1,400 MAD / night×4
Junior suite3 free · 2,100 MAD / night×2
Villa A6 rooms · booked as one×6
02

They are held in your PMS

Save, and the holds are written into Cloudbeds under the event name. They stop being sellable anywhere else.

Pushed to Cloudbeds14:32
22 rooms held for this event
Villa A ×6Suite 4Room 12Garden 7+13

Released automatically if the event moves dates or is cancelled. The rooms go straight back on sale.

03

Put people in the rooms

Named guests in specific rooms, two to a room where they share, dietary notes riding along.

Rooming list
Room 12Sofia B.Yasmine T.
Suite 4Omar K.No gluten
Garden 7Not assigned yet

A pending event already holds its rooms. Book it while they are still deciding. Confirm when the money lands.

Want to see it on your own property?

Book a demo How pricing works
One list, not a spreadsheet

Nobody has to ask what is booked.

The events everyone keeps asking about stop living in an Excel file and four WhatsApp groups.

  • The question stops being askedOne answer, on the screen, counted against what the PMS says.
  • You see the season, not just the weekHow many events, how many guests, even how many cars to expect.
  • What is only probable is visible tooIt shows up dashed, and nobody sells over it.
Coming upWhat the whole property sees
18–21 May Wedding · Ines & Karim46 guests · 22 rooms · olive grove privatized Confirmed
2–3 Jun Photo shoot · Nomade6 rooms · rooftop only · rooms already held Pending
14–18 Jun Yoga retreat · Atlas21 guests · 21 rooms · studio and garden Confirmed
4–6 Jul Company offsite · OnepointWhole property · waiting on the deposit Pending
Next three months 4 events · 2 still pending
One workspace per event

Everything the event needs, in the order you actually need it.

Four stages, from the first enquiry to the final invoice. Each one hands off to the next.

01

Book

One form: dates, headcount, the spaces, the organizer. It saves as pending and turns confirmed when you log the deposit.

New eventOne form
Wedding · Ines & Karim
18–21 May 2027 · 46 guests
Partial privatization Client-led 2 zones
Pending Confirmed deposit logged 25 Feb
  • One booking form
  • Pending to confirmed
  • Deposit
  • Full or partial privatization
  • Quote
  • Drafts
02

Plan

Rooms, spaces and people — and the work that comes with them. Adding a service raises the task for the department that delivers it.

Held for this event22 rooms
Deluxe×12
Villa A×6
Garden×4
Olive grove Pool deck Terrace, still open
Adding the catering raised 4 tasks for the kitchen
  • Room picker
  • Zones & areas
  • Rooming list
  • Roommates
  • Service catalog
  • Guest transport
  • Tasks by department
03

Run

The run of show as a canvas. The task board and the event thread sit beside it, so every department works off one page.

Saturday12 moments
16:00CeremonyOlive grove
17:30CocktailsPool bar
20:00DinnerRiad courtyard
23:00PartyRooftop
Every department sees the same board and the same thread
  • Run-of-show canvas
  • Moments & beats
  • Task board
  • Subtask checklists
  • Event chat
  • Documents
04

Bill

Rooms, zones and extras are already priced on the event, so the document assembles itself. Rack price and agreed price, side by side.

Invoice 0142Assembled from the event
Rooms · 22 × 3 nights92,400
Olive grove, privatized40,000
Catering · 46 covers68,00061,200
Total, VAT included232,320 MAD
  • Quotes & invoices
  • Line discounts
  • Deposit schedule
  • VAT & ICE
  • Hotel folio, read-only
On the floor

Say it out loud. It comes back as a plan.

Nobody types into a database while walking a venue. Dictate the brain-dump; it comes back as tasks, with the right role and the right date.

  • It handles the way people here actually talkFrench and English in the same sentence, transcribed as spoken.
  • Nothing is written until you say soThey come back as a review sheet. Edit, drop, accept.
  • Your team sees only their own workKitchen gets the kitchen's. No scrolling past everyone else's.
Get the iPhone app
An event coordinator on the floor of a Marrakech riad
Wedding · Ines & Karim

Tasks

Confirm the corkage with the catererKitchen · yesterday

Move the ceremony chairs to the olive groveMaintenance · Friday · 3 subtasks

Late checkout for the four villa roomsFront desk · Sunday

Listening…
Your team

Everyone sees the part of the event that belongs to them.

One team wearing six hats. Each person gets the slice of the event they need, and nothing else.

In the app Department Finance Coordination Admin
The events calendarDates, guests, what is happening when ✓✓✓✓
TasksDepartment roles see their own ✓✓✓✓
Prices, quotes and invoices —✓✓✓
Create and edit events, book rooms ——✓✓
Rooms, zones, service catalog, billing details ———✓

One person can hold more than one hat. A manager who also runs the kitchen keeps both, and always the wider access. Company access and who may change an event are enforced on the server.

Getting started

Days, not months. And we do the setup, not you.

Most venue software dies in the first two weeks because setup is the customer's problem. Here it is ours.

Day one

A demo on your property

Not a generic tour. We walk through a real event of yours.

Day two

We connect Cloudbeds

We pull your rooms, room types and rates. Nothing is written back until you say go.

First week

Your catalog goes in

Zones, menus, drink packages, AV, transport, tax — loaded from whatever you have.

Second week

The team comes on

Invitations, roles, the phone app, and your first live event. We stay on it.

The first event is on us

We set it up and run your first real event with you.

One of your actual weddings — not a sandbox, not a demo account. Thirty days, our people on it, and you judge it on a real event instead of a slide deck. Keep going only if it earns it.

What is at stake

One event is a six-figure transaction.

The wedding priced on this page comes to 232,320 MAD — one client, one weekend. A hold nobody wrote into the PMS, a room resold underneath it, a kitchen that hears the covers late: none of that shows up as a line on the invoice. It comes off the margin.

Pricing

What it costs, and what it depends on.

From 1,950 MAD per property per month (€180). Here is what moves it from there.

What moves the price

Three things, and you can tell us all three in one email.

  • How many propertiesOne riad is not a group of six. Priced per property.
  • How many events you runA venue doing two weddings a month and one doing twenty are different businesses.
  • Whether the PMS connector is onThe sync is the piece that takes real work. Without rooms, you do not pay for it.

Never an extra

The things other people charge you for, one line at a time.

  • No per-user fees. Your whole team, including the ones who open it twice a month.
  • No setup fee. Connecting your PMS and loading your catalog is part of the deal.
  • The iPhone app is included. Not a mobile add-on.
  • Onboarding and support in French or English. By the people who built it.
Get a quote Answered the same day.
FAQ

The questions we get on the first call.

Not listed? Write to us. We answer the same day.

No. Cloudbeds stays the source of truth for your rooms, rates and folios. Assif is the layer above it: it plans the event and asks Cloudbeds to hold the rooms.
No. Everything except the room sync works on its own. Cloudbeds is the PMS we connect to today — tell us what you run and we will tell you honestly where it sits on our roadmap.
Yes. A conference, a photoshoot or a private dinner uses the same workspace: privatized zones instead of rooms, plus the programme, the tasks and the billing.
About two weeks, and we do it. We need API access to your Cloudbeds property and your catalog in whatever form it exists, even a PDF from your caterer.
Yes. Department roles never see prices, quotes or invoices, and their board shows only their own work. Finance sees the money but cannot change the event.
Not yet — the interface is English, with French and Arabic in progress. Everything around it is bilingual already: onboarding, contracts, support, MAD-first amounts and the Moroccan invoice fields.
You do. Your workspace is isolated at the database level, not by a filter in the interface. We operate under GDPR and Morocco's Law 09-08, with Flairr as the legal entity.
Yes. iPhone is in TestFlight beta and carries the calendar, events, guests, tasks with voice capture, chat and documents. Android on request. Run-of-show authoring and the bookings timeline stay on the web for now.
Per property. Three things set it: how many properties you run, how many events a year, and whether the PMS connector is on. Tell us those three and you get a real quote the same day.

See it on one of your own events.

We reply the same day. Before the call we rebuild one event you have already run inside Assif — your rooms, your zones, your run-of-show.

📍 Marrakech · Casablanca ✉ contact@flairr.fr
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